Payment request settings
Payment request template settings
On this page users can define how payment request and connected costs are booked in the system, a unique definition is needed for each bank.
The Sales part of the system includes various processes of sending payment requests. To perform this, payment requests service needs be authorized by the company’s bank.
Regla allows two payment request services per company.
The services are distinguished by using the letters A and B. Company can set up the service by itself.
Payment requests can be managed in two ways as mentioned, one is to send a payment request to the bank as soon as the invoice is registered and another one is to put the payment requests into a queue and send them later in bundle.
You can select any of these two methods from the Default actions for payment requests drop down menu.
To change the default action, you can select the appropriate type from the drop down menu and the action is saved automatically. It is recommended to put the payment request into queue.
Payment request A and B
As mentioned above each company is allowed to have up to two payment request services. To be able to use payment request service, you need to acquire authorization from the bank beforehand.
When the payment request service is created, some of the information needs to be entered into the Regla system as well. If the payment request service information in Regla differs from the information acquired from the bank, the information will be updated according to the bank. However, The Bank no. or Identifier should always be consistent with the bank information.
To activate the service, Bank no. and Identifier need to be entered. You can then click the Update button. Other fields in the payment request settings are not mandatory and default values will be used if left empty. All amount of money on this page are in Icelandic currency. Payment request type A and B could be used at the same time if both tick boxes are checked.
Bank no.
The bank number of the bank which provides payment request service (e.g. 0111).
Identifier
The identifier field keeps the identifier of using payment services of the bank. The company will receive the identifier for the chosen service from the bank after application.
Due date rule
The due date is the date the payment request is supposed to be paid. The payment can of course be realized before the date.
The system will be able to calculate the due date if a rule is set for it. The rule is simply the number of days from the date the payment request is created to the due date set. Please note that if a payment request is added to a queue, the due date rule will be applied when the payment request is actually sent but not when the payment request is added to the queue. If the due date rule is set to be 20, it means that it is 20 days later than payment request creation date.
Final due date rule
Final due date is the final date the payment request needs to be realized or the interest on overdue payments will be added. The interest calculation is based on the due date but not the final due date.
To enable the system to calculate the final due date, a rule must be set by the user. The rule is simply the number of days from the date the payment request is created to the final due date. Please note that if a payment request is added to a queue the final due date is applied when the payment request is created but not when the payment request is added to the queue. If the final due date if set to 30, the final due date is set to 30 days later than payment request creation date.
Cancellation date rule
Cancellation date rule will define the date the payment request will be cancelled if no payment is made.
In order for the system to calculate the cancellation date, you need to set a rule for it. The rule is simply the number of days from the date the payment request is created to the cancellation date. Please note that if a payment request is added to a queue, the cancellation date rule will be applied when the payment request is created but not when the payment request is added to the queue. If the cancellation date rule is set to be 365, the payment request will be cancelled a year after its creation if no payment is made.
Notice and payment fee
Notice and payment fee are the fee the customer needs to pay for the payment request calculation, printout cost and mailing cost of payment slip.
Installment allowed
If this field is checked, installment of the payment request is allowed. If the payment request is, for example, 25.000 Icelandic krone, 10.000 krone can be paid first and then remaining 15.000 krone can be paid later.
Penalty charge
Penalty charge is the amount the payer needs to pay if he does not make the payment in time. There are two penalty charges available. First date penalty charge and Second date penalty charge.
Days past final due date
Date indicates the number of days to past final due date the charge should be added to the payment request. The Amount field indicates the charge. In the picture above you can see that if customers pay 2 days later than the final due date the amount of 500 ISK will be added. If the customer pays 4 or more days later than the final due date the added charge will be 1000 ISK without including the previous 500 ISK.