Company information
The Company page helps you to manage and maintain the information of your registered company. All input fields are mandatory except for the City if Iceland is selected as Country.
To save any changes, the Update button needs to be clicked on.
Company regestry no. (CRN)
Regla requires a company registration number(CRN, company id) to identify the company and to ensure that the same number is not used twice.
Language
The system can be displayed in different languages. The language is chosen by selecting the appropriate language from the Language drop down menu and then clicks the Update button. The user can also change language before login.
Country
The Country should contain the country of the company. If the country is not Iceland the City field is mandatory and the Zip code should be 999.
Country automatically selects the culture and the default currency for the country.
Some countries can have more than one possible culture which then can be selected from. The currency can always be selected independently of the country.
Culture
The culture e.g. defines the format of amounts and dates the company uses and are shown in the system.
Some countries can have possible more than one culture which then can be selected from.
Currency
Defines the currency used by the company. All transactions to the account system are made using this currency.
So even if invoice is registered on customer that uses another currency the accounting transaction is in the currency definied here.
Address
The address field contains the address of the company
Zip code
The zip code of the companies addresses is 999 for a non-Icelandic company.
City
The city the company is based in.
Phone
The phone field denotes the main phone number of the company.
Email
The entered email address needs to be a valid one (i.e. id, @ sign and domain), for example, regla@regla.is
Type of company
Regla allows companies to be Retail, Wholesale, Retail/Wholesale or Other.
It is very important to set the appropriate type for your company. If your company starts with wholesale but expect to have retail business later, you can set both retail and wholesale in the field.
Bank
Information on Bank and Account no. are mainly used for invoice creation and therefore these fields are mandatory.
If the company does not have access to the Sales part of the system, dummy information may be entered here.
Account no.
Information on Bank and Account no. are mainly used for invoice creation and therefore these fields are mandatory.
If the company does not have access to the Sales part of the system, dummy information may be entered here.
Vat no.
This field should contain the company's VAT number.
Show bank account with claim
You can select if you want your bank account number to be shown in the header of the invoices created by the Sales system. If the company is not registered to the Sales system this is not visible.
POS ID
If your company uses Point of Sale equipment, you can define the ID of the equipment here.
Print OCR line on invoice with claim.
If you select this tick box, and OCR stripe will be printed on the bottom of the invoices created for payment request. If the company is not registered to the Sales system this is not visible.
Theme
All displaying appearance of the system is controlled by css theme files. In the future you may be able to select among more different theme files.
Print paydate/duedate on invoices without payment
Here you can omit to print information of paydate/duedate on invoices that are not creating payment requests to the bank. If the company is not registered to the Sales system this is not visible.
Unit price in invoice registration includes VAT
Normally unit prices in invoice registration are shown without VAT but here you can change that. If the company is not registered to the Sales system this is not visible.
Unit price shown on invoice includes VAT
Normally unit prices on invoice are shown without VAT but here you can change that so prices are shown including VAT. If the company is not registered to the Sales system this is not visible.
GLN number
GLN (Global loctaion number). International number that companies can get by soma payment and can be used in eCommerce business.
Icelandic companies can use SSN number(kennitala).
Use eCommerce
If this checkboc is checked the following information will be shown for registration. You will get the username and password from the eCommerce service provider company. More information on how to apply for eCommerce invoices here.
EDIFACT invoices
Some companies require that the invoices sent to them are on an EDIFACT standard. To open up an access for EDIFACT you will need to contact Deloitte and ask them to create an account for EDI invoices via Regla. Deloitte will supply you with a GLN number and an account for the message server.
The following steps are needed in Regla:
1.Go to Admin > File administration > The company.
2.Fill in the field GLN number
3.Check the Use eCommerce checkbox
4.Type ‘x’ in the Username and Password fields
5.Check the Use GLN number checkbox and fill in the Edifact username and Edifact password
6.Fill in the X400 address and finally click Update
After these steps you need to insert some info to those customers that you intend to send EDIFACT to. Go to Sales > File administration > Customers and find or register the customer you wish to send an EDIFACT to. Check the Use eCommerce checkbox and click on the eCommerce tab. In the tab you will need to insert the GLN number, check the Use GLN number, register a department, check the Send as Edifact checkbox, register the X400 address of the customer and finally click on update.
After this is done you should be able to create an invoice and send it as an EDIFACT. When making an invoice the Send electronic invoice checkbox should be checked when sending to a customer that requires an EDIFACT invoice. It is important that the barcode of the products is correct and coordinated to the barcodes of the recipient.
Show VAT on invoices additionally in the company currency
If this checkbox is checked and currency on registered invoice is not the same as company currency registered here above the VAT is shown additionally in the company currency on left side and bottom on the invoice.