Payment request settings
The payment request settings in Regla's sales system, are necessary to be able to send customer claims to the bank.
A rule allows a company to have up to two types of claims, A and B. In the customer panel, it is registered which terms the person has.
In Regla, claims can be handled in two ways:
1. Send to the bank
Claims are sent directly to the bank as soon as the invoice is registered.
2. Add to queue
Claims are added to a queue in Regla, as soon as the invoice is registered.
Claims accumulate in the queue and you have to go to Sales > Payment request > Payment request queue in order to send the claims to the bank.
Payment requests A and B
As mentioned before, the system allows companies to have up to two billing services. In order to use these services, you must have established at least one with the bank, if there is no corresponding service in the bank, it is not possible to send the claims to the bank. This can go wrong as the system allows to send the claims to the bank, but does not recognize them, which is why it is very important that the service is available in the bank. Some of the information that comes from the bank must be entered into the Regla system, if other values are entered into the Regla system other than those agreed with the bank, the Regla system overwrites what is written in the bank. However, this does not apply to the Bank Number nor ID, and it is not recommended to change that information.
In order to activate services in the system, you have to fill in the Bank number and ID fields and then check the field to the left of the text in the header. The other fields are optional, if not filled in, standard values are used, finally you have to clicking on the Update button. All fees on the site are calculated in Icelandic Kronan (ISK).
Bank number
The number of the bank where the service was established (e.g. 0111 for Landsbanki's eastern branch).
Identification number
ID of the service, this information is available from the bank when the service is established (e.g. 037). There are hundreds of types of billing services, and they all have unique identifiers. When a company decides to make use of payment requests, it has to talk to a bank and decide together which service is the best for the company, then the company also receives the ID of the service that is chosen.
In most cases, these banks have the following three-digit identification numbers (in exceptional cases, however, they are different)
Arion Bank: 001
Íslandbanki: IAA
Landsbankinn: 037
Final due date rule
The final due date is the date on which the claim must be paid, but of course, you can pay the claim before that time.
In order for the system to calculate the due date, a rule must be given. In fact, you only need to provide a number that indicates how many days after the claim is created, the final date is due. Note that if a claim is placed in a queue, the rule is based on the date the claim is created and not when it is sent to the bank. If, for example, 20 is entered, the due date is set twenty days after the claim is created.
Expiration day rule
Expiration day is the last day on which the claim can be paid without interest being calculated, interest is calculated from the due date, not the expiration day.
In order for the system to calculate expiration days, a rule must be given. In fact, you only need to provide a number that tells you how many days after the claim is created, it is the expiration day. Note that if a claim is placed in a queue, the rule is based on the date the claim is created and not when the payment is sent to the bank. If, for example, 30 is entered, a date is set thirty days after the claim is created.
Cancellation date
The cancellation date is the date on which the claim is canceled if it has not already been paid.
In order for the system to calculate the cancellation date, a rule must be provided. In fact, you only need to provide a number that indicates how many days after the claim is created, the claim will be cancelled. Note that if a claim is placed in a queue, the rule is based on the date the claim is created and not when it is sent to the bank. If, for example, 365 is entered, the claim is canceled a year after it has been created.
Banknote fee
A bank note fee is the fee that a customer has to pay for the calculation, printing and mailing of a payment note.
Payment can be made on demand
If this box is checked, the payment request can be split, so that the claim does not have to be paid in one go. If the claim is twenty-five thousand ISK, for example, ten thousand ISK can be paid first, and then maybe the rest eleven days later.
Late payment fee
A late payment fee is the fee that a customer has to pay if he is unable to pay the claim on time. The possibility of up to two rates is given depending on how late the payment is.
Days after the expiration day tells how many days after the expiration day the fee should be calculated on the claim, and Fee is then the fee calculated on the claim. In the picture above, you can see that ten days after the first day, a fee of 450 ISK is added to the claim. Fifteen days ago, twenty-five days after the first day, a fee of 900 ISK is added to the claim. Note that these fees do not add up, twenty-five days after the due date the late payment fee is 900 ISK and not 1350 ISK as you might expect.